Purchase Orders — Overview

What is a Purchase Order?

A Purchase Order (or PO) in Skumo is a record of stock you're ordering from a supplier. It tracks what you ordered, what's been received, and the value of the order — and it connects directly to your Shopify inventory so stock levels update automatically as goods arrive.

Purchase Order Statuses

Every PO moves through a series of statuses as it progresses:

Status	What it means
Draft	The PO is being built. No order has been placed yet and no inventory has been committed.
Sent	The order has been sent to your supplier. Skumo has recorded the ordered quantities as incoming stock in Shopify.
Partial	Some of the ordered goods have arrived and been received. Skumo has moved the received quantities into available stock in Shopify.
Received	All goods have been received. The PO is complete.

A colour indicator on every PO row makes the status easy to spot at a glance:

Blue — Draft
Amber — Sent
Orange — Partial
Green — Received
Red — Sent or Partial orders that have passed their expected delivery date

The Purchase Order List

The Purchase Order list shows all your POs across every status. Each row shows:

PO number — assigned when the PO is marked as Sent (for example, PO-0042)
Supplier — who the order was placed with
Units — received units vs ordered units (e.g. 12/30 means 12 of 30 items received)
Total value — the cost value of the order based on your item cost prices
Sent date — when the order was sent to the supplier
Expected date — the estimated delivery date (if set)

Multi-location stores: The PO list shows a tab for each of your Shopify locations, plus an All tab that shows every PO regardless of location. Clicking a location tab filters the list to only show POs destined for that location.

PO Numbers

PO numbers are assigned automatically when you mark a PO as Sent. They follow the format PO-XXXX, with the number increasing from the highest existing PO in your account. Draft POs don't have a PO number until they're sent.