Settings — Purchase Orders

The Purchase Orders settings tab contains options that affect how Purchase Orders are created, received, and displayed across your account.

Receiving Behaviour

Require scan to receive for pre-barcoded suppliers

When this is turned on, staff must use the barcode scanning receive workflow for all suppliers marked as pre-barcoded. The option to manually enter quantities is hidden.

When this is turned off, both scanning and manual entry are available for pre-barcoded suppliers — staff can choose which to use.

This setting has no effect on suppliers that are not marked as pre-barcoded. Those always use manual receiving.

Out-of-Stock Flags

Enable out-of-stock flags

When this is turned on (the default), you can flag individual variants — or a whole product — as out of stock at your supplier from the variants popup on the Draft PO screen. Flagged items are:

Hidden from purchase order demand analysis, so they stop being suggested on new POs
Excluded from the Ready to Order figures on the dashboard
Highlighted with a warning if a member of staff adds them to a customer Special Order

Each flag can optionally carry a review date — once that date passes, the item automatically resurfaces in analysis, and the flag shows as Review due in the Draft PO's OOS list until you remove or re-date it. Flags with no review date stay in place until removed manually.

If a customer Special Order needs a flagged item, the item is still added to the supplier's next PO — it appears with an OOS badge in the pre-send special order review so you can confirm availability with the supplier first.

When this setting is turned off, all flagging controls are hidden and existing flags are ignored — every item appears in analysis as normal. Flags are kept, not deleted, so they resume working if you re-enable the setting.

Purchase Order Columns

Skumo lets you customise which columns appear on the Purchase Order review screen (the table you see when creating or editing a Draft PO) and what order they appear in.

Reordering columns Drag column names up or down to change the order they appear in the table.

Showing and hiding columns Toggle individual columns on or off. Some core columns are locked and cannot be hidden — these are essential to the ordering process.

Reset to defaults Click this to return the column layout to the original Skumo defaults.

Your column preferences are saved to your account and apply every time you open a PO.

Margin Column

Choose how the profitability column is displayed in the Purchase Order review screen:

Margin % — shows profit as a percentage of the retail price. For example, a cost of £10 and a retail price of £20 shows 50% margin.
Markup × — shows how many times the cost price you're selling at. For example, cost £10 and retail £20 shows ×2.0.

Both options show the same underlying data — it's a matter of which format you find more useful.

Email

Skumo sends Purchase Order emails to suppliers automatically using Resend, a transactional email service. Emails are sent from [email protected] — no email account setup or configuration is required on your part.

These settings control the content of those emails:

Store name — your business name, used in email sign-offs and wherever the {{storeName}} variable appears
Email subject — the subject line sent to the supplier
Email body — the main body of the email

Both the subject and body support template variables — placeholders that are automatically replaced with real values when the email is sent.

Available variables

Variable	What it inserts
`{{poNumber}}`	The purchase order number, e.g. `PO-0042`
`{{supplierName}}`	The name of the supplier the order is addressed to
`{{storeName}}`	Your store/company name, as entered in the Store name field above
`{{lineItems}}`	A plain-text summary of every item on the order — product name, quantity, and unit cost, one per line
`{{totalUnits}}`	The total number of units across all line items on the order

Example subject:

Purchase Order {{poNumber}} — {{supplierName}}

Becomes: Purchase Order PO-0042 — Acme Ceramics Ltd

Example body opening:

Hi {{supplierName}},

Please find below our purchase order {{poNumber}}.

{{lineItems}}

Total units: {{totalUnits}}

Kind regards,
{{storeName}}

Note: The supplier's email address is pulled from the email field on their supplier profile. Make sure this is filled in if you intend to email orders to that supplier. You can also edit the subject and body on a per-order basis when sending — the defaults here are just a starting point.

Analysis — Stock Scope

Controls which stock figures are used when the analysis engine calculates how much to order.

All locations — the analysis uses the total stock across your entire business, regardless of which location the PO is for. Use this if you want a global picture of what you have and need.
Selected location — the analysis uses the stock at the specific location you've chosen for the PO. Use this if your locations operate independently and you want location-specific ordering.

Multi-location stores only. This setting has no effect on single-location stores.

Locations

Shows the locations currently cached from your Shopify store, with the time they were last refreshed.

Click Refresh locations to pull the latest location list from Shopify. Skumo caches your locations for up to an hour — use this button if you've recently added or changed a location in Shopify and want Skumo to reflect that immediately.

Multi-location stores only.

Location Tab Order

Controls the order in which your location tabs appear on the Purchase Order list.

Drag location names to reorder them. The All tab is always first and can't be moved.

If a location has been deleted in Shopify, it will appear at the bottom of this list marked as (Deleted). It can't be reordered, but it remains here so that any POs assigned to it remain accessible.

Multi-location stores only.